Privacy Policy

Privacy Policy

Enacted on December 15, 2021
Revised on March 19, 2025

Daiwa Investor Relations Co.Ltd.
Daiwa Yaesu Building, 7th Floor, 1-2-1, Kyobashi, Chuo-ku, Tokyo 104-0031, Japan
Representative Director and President Junya Naruse

In accordance with the "Act on the Protection of Personal Information" and other laws, Daiwa Investor Relations Co.Ltd. (the “Company”) has established the following privacy policy, which the Company will comply with, and will handle personal information and personal identification numbers (hereinafter referred to as "personal information, etc.") appropriately.

1. The Company considers personal information, etc. as an individual property, recognizes its appropriate protection as an important responsibility, and complies with the Act on the Protection of Personal Information, the relevant laws and regulations, the guidelines of the relevant ministries and agencies, and the Personal Information Protection Commission, Government of Japan, the Company’s internal rules, and other norms.
2. The Company will specify the purposes of use of personal information, etc. and will not use personal information, etc. by exceeding the extent necessary for the accomplishment of the purpose of use of personal information, etc. unless when there is a prior consent of the person or it is permitted by laws and regulations. The Company will also take measures to prevent its use.
3. The Company will acquire collects personal information, etc to the extent necessary for the accomplishment of the purposes of use in an appropriate and lawful manner.
4. The Company will appropriately manage with a necessary security measure so that leakage, loss, or the like regarding personal information, etc. may not occur. In the event that these problems arise, we will take corrective action without delay.
5. The Company will implement a necessary and appropriate supervision for the entrusted company in the case of entrustment of handling of personal information, etc.
6. The Company will accordingly review this privacy policy with a change of laws and regulations and continuously improve it.
7. The Company will endeavor to appropriately and promptly respond when there is a requests for the disclosure, correction, deletion, and discontinuation of use, regarding retained personal information etc. If you request disclosure of whether or not the Company hold your personal number, we will respond accordingly.

Handling of Personal Information

1. Purposes for Using Personal Information, Etc.

The Company will use personal information, etc. to the extent necessary for the accomplishment of the following purposes.

1. a. To provide information on the Company’s products and services related to the IR activities of its customers among listed corporations and companies scheduled to be listed (hereinafter referred to as “companies, etc.”)
2. b. To send notices of corporate events, including its own and those of other companies
3. c. To provide information on its own products and services and those of the Daiwa Securities Group companies
4. d. For the purpose of marketing by the Company, in order to carry out the business necessary for marketing, such as extracting members to be subject to questionnaires, surveys, etc., collecting and analyzing survey results, and responding to inquiries from members of Daiwa IR Monitor Club.

2. Appropriate Acquisition of Obtaining Personal Information, Etc.

The Company will acquire personal information, etc. to the extent necessary for the business.
Furthermore, the Company will not obtain, use, nor provide any sensitive information (such as personal information need care, information concerning membership of the labor unions, family origin, registered domicile, health care, etc.) defined by the Guidelines on Personal Information Protection, excluding the case when it is permitted by laws and regulations.

3. Proper Use of Personal Information, etc.

The Company will not use personal information, etc. in a way that encourages or may encourage illegal or improper behavior.

4. Appropriate Management of Personal Information, Etc.

The Company will strive to prevent leakage, loss, alteration, improper access or the like regarding
personal information, etc. At the same time, we will appropriately manage personal information, etc. by taking the following security measures.

Establishment of Rules Pertaining to the Handling of Personal Information, Etc.

The Company will formulate regulations for the handling of personal information, etc. in regards to the handling method, the persons responsible or persons in charge, and their duties, etc. for each stage of acquisition, use, storage, provision, deletion, disposal or the like.

Organizational Security Measures

The Company will appoint a person responsible for the handling of personal information, etc. Together with this, the Company will clarify the employees who handle personal information, etc. and the range of personal information, etc. handled by said employees. The Company will establish a structure to contact the person responsible if facts or signs are uncovered that laws and handling regulations have been violated.

Personal Security Measures

The Company will provide education and appropriate supervision to employees in relation to the handling of personal information, etc.

Physical Security Measures

The Company will control the entry and exit of employees and restrict the equipment and other devices they bring into zones where personal information, etc. is handled. In addition to this, the Company will take measures to prevent unauthorized persons from viewing personal information, etc.

Technical Security Measures

The Company will introduce a structure to protect the information systems that handle personal information, etc. from unauthorized access or software from outside.

5. Entrustment of Handling of Personal Information, Etc.

The Company may entrust all or a part of the business to the extent necessary for the accomplishment of the purposes of use and provide the necessary personal information, etc. in such cases below and so on. In the case of entrustment, the Company will supervise the entity entrusted by it with necessary and adequate care, including supervision of any entity entrusted by the entity entrusted by the Company.

6. Disclosure and Provision of Personal Data to Third Parties

The Company will not disclose or provide to third parties any personal information, etc. of person without their respective prior consent, except for when it is based on laws and regulations and when we may entrust personal information, etc. to the extent necessary for the accomplishment of the purpose of use, and when it is permitted by laws and regulations.

7. Disclosure and Provision of Personal Data to Third Parties in Foreign Countries

The Company will not disclose or provide personal information, etc. to third parties in foreign countries without obtaining the prior consent of the person except if permitted by laws and regulations. If obtaining the consent of the person, the Company will provide the name of the said country, the systems relating to the protection of personal information, etc. in the said country, the measures taken by the said third party to protect personal information, etc. and other information that should be referenced, etc. If it is not possible to identify the said third party when obtaining consent, the Company will provide that fact, the specific reason and other information that should be referenced, etc. If it is possible to identify the third party to whom the personal information, etc. has been provided after the fact, the customer may ask the Company to provide information on the name of the said country, the systems relating to the protection of personal information, etc. in the said country and the measures taken by the said third party to protect personal information, etc. When the Company provides personal information, etc. to a party that has established a structure conforming to the standards stipulated in the rules of the Personal Information Protection Commission, it takes the measures necessary to ensure the continuous implementation of measures equivalent to the measures that should be taken by a personal information, etc. handling operator in regards to the handling of personal information, etc. The customer may ask the Company to provide information on the said necessary measures.

8. Joint Use of Personal Data

The Company may use personal information, etc. jointly within its group companies within the following scope.

1. a. Items of Personal Data Jointly Used
   The customers' name, address, date of birth, contact information (such as telephone number or e-mail address), occupation, information regarding the customers such as customers' transaction needs, contents of transaction, information regarding the customers' transaction such as balance on deposit
2. b. Scope of Joint Users
   Daiwa Securities Group Inc. (the Company's parent company) and its group companies
3. c. Purposes of Use of Joint Users
   For management and internal administration of the Daiwa Securities Group
4. d. Entity Responsible for Management of the Personal Data
   Daiwa Investor Relations Co.Ltd.
   Daiwa Yaesu Building, 7th Floor, 1-2-1, Kyobashi, Chuo-ku, Tokyo 104-0031, Japan
   Representative Director and President Junya Naruse

9.Maintaining and Improving Personal Information, Etc. Protection

The Company will review this privacy policy as necessary and continuously improve our personal information, etc. protection management system.

10. Disclosure, Correction, Deletion, Discontinuation of Use, Etc. of Retained Personal Information, Etc.

When the notification of purpose of use, the disclosure, correction, deletion, discontinuation of use, remove, suspension of provision to third parties or the like ("disclosure etc.") regarding retained personal information, etc. are asked in a disclosure written request by the person himself/herself or his/her agent, the Company will respond within a reasonable period and to a reasonable extent except for the case where, based on laws and regulations, disclosure etc. is not required, after confirming that it is a request from the person himself/herself.

11. Inquiry, Request, Complaint, Etc. about Handling of Personal Information, Etc.

The Company will endeavor to sincerely and promptly respond to inquiries, requests, complaints, regarding handling of personal information, etc. About an inquiry about handling of personal information, please contact the following reception counter.
For further information, please contact:
Corporate Dept., Daiwa Investor Relations
Telephone: +81-3-5555-4111 (Main number)
Business hours: Weekdays, from 9am to 5pm